Essential Job Functions:

• Manages visitors to the facility by greeting, informing, directing and insuring they are signed in appropriately. Notifies company personnel of visitor’s arrival. Develops reception area guidelines and protocol. Manages site personnel listing and maintains site visitor/contractor log and form.
• Responsibilities include screening calls, monitoring security cameras, managing calendars, making travel, meeting and event arrangements, preparing reports and financial data, and customer relations. Sort and hand out new wins from Corporate.
• Resolves administrative problems by coordinating preparation of reports and proposals, analyzing data, and identifying solutions.
• Receives, reviews and scans production batch sheets for archiving purposes.
• Ensures operation of copiers by completing required forms, calling for service repairs, and maintaining equipment supply inventories.
• Manages postal and interoffice mail and packages for distribution at site.
• Manages the uniform service and audits the weekly invoice prior to submitting to the Plant Manager for approval.
• Orders MRO, food and stationary supplies for the site. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
• Assists Director of Manufacturing/Plant Manager with monthly Operations data reporting for Inventory, Production KPI’s, Lead Time, etc. Runs SAP reports, consolidates & collates data. Assists other Department Managers with data analysis and reporting when possible. Assist Production Management with the creation and control of Standard Operating Procedures (SOP’s).and other required documents. Completes other operational requirements by scheduling and assigning administrative projects.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
• Handles other administrative functions as assigned by the Plant Manager.

Qualifications:

• Associate Degree. Courses in accounting a plus.
• 3-5 years of experience in an administrative role.
• Equivalent combination of education and experience is acceptable.
• Requires strong computer skills - Microsoft Office, specifically Excel pivot table reports/charts and Power Point presentations.
• Knowledge of KPI’s and SOP document creation and control is preferred
• Knowledge of SAP is a plus.
• Some project coordination experience